Travelling Allowance Rates on tour Outside Pakistan – Federal dt 30.12.2006

Travelling Allowance Rates on tour Outside Pakistan – Federal dt 30.12.2006

OFFICE MEMORANDUM

Subject: Rates on tour Outside Pakistan

The undersigned is directed to refer to this Division’s Office Memorandum No.F.1(10)R.10/90-80/96, dated the 26th February, 1996 on the subject indicated above and to state that the existing rates of daily allowance admissible to Government Servants while on temporary duty outside Pakistan have been reviewed having regard to the existing cost of living abroad. As a result, the President has been pleased to decide to revise the existing rates as shown in the attached schedule with effect from 1st January, 2007.

2. The existing rules on the subject are detailed below:-

1. A category-I Officer for whom accommodation in a hotel is not arranged by the Pakistan Embassy concerned and who stays in a hotel under his own arrangement shall, in addition to the daily allowance for Category-1, continue to be allowed reimbursement of the actual charges of single room accommodation not exceeding the amount of daily allowance admissible to a Category-II Officer on production of hotel bills, provided that where no receipt is produced, daily allowance will be admissible as prescribed for Category-II Officers. In such a situation the concerned Officer will be allowed advance of foreign exchange equal to daily allowance of Category-1 plus Category-II and this advance will be adjusted on return of the officer to Pakistan by producing the hotel bills.
2. The extra amount spent by a Government servant proceeding abroad on the purchase of foreign exchange in the form of Traveler’s Cheques equivalent to the amount of daily allowance in US Dollars against the advance of daily allowance sanctioned to him, shall be reimbursed on production of necessary receipt.
3. Government officials visiting Saudi Arabia on official temporary duty during the Hajj Season shall be entitled to the Daily Allowance and other facilities as laid down in this Division’s O.M.No.F.1(1)R.10/83, dated the 20″ February, 1983.
4. The daily allowance in Pakistan rupees will be calculated on the basis of selling rates applicable to US Dollars in cash or travelers cheques on the date of purchase as notified by the State Bank of Pakistan. Original receipt from the Bank from which foreign exchange has been purchased will be attached with the TA bill.

3. Full DA can be paid in advance. However, 50% of DA meant to cover accommodation charges will be admissible in the final TA adjustment bill on production of hotel receipts/ vouchers. This does not apply to Category-I Officers for whom there are separate rules on the subject.

4. In case of State guests, i.e. where the host agency/ country provides boarding & lodging, only 30% of the DA is admissible. 15%  incidental charges are not allowed to state guests.

5. According to Para.2 of Appendix 7 of FR & SR Vol.II, the existing Categories of Government servants for the purpose of DA on tour/duty abroad are as under please:

                                     Category-I   ——— BPS-21 and above.

                                    Category-II ———- BPS-20

                                   Category-III ——— BPS 17-19

                                  Category-IV ——–  BPS16 and below.

6. Ministries/Divisions are requested to manage the expenditure out of their allocated budget. No requests of supplementary grant shall be entertained.

The undersigned is directed to refer to the above subject and to say that this Division is in receipt of queries seeking clarification whether the payment of TA/DA to the officers who are invited by the NGOs and other institutions (Government/Non-Government) to attend Seminar/Conferences or to deliver lectures is the responsibility of their parent department or they may claim such dues from the inviting institutions.

2. It has been decided that the payment of TA/DA, accommodation charges and other expenses involved in the nature of tour as detailed above shall be borne by the inviting organizations.
3. This issues with the approval of the competent authority.

The undersigned is directed to refer to para 6 (b) of Appendices to the Fundamental Rules and the Supplementary Rules, which stipulate that whenever the Government officer is a State Guest i.e. when the expenses for his accommodation and meals are paid for by another Government or International Organization, the Daily Allowance admissible will be 30% of the normal rate at the station concerned. It has been learnt that the Government of the Peoples Republic of China treats all visitors (Government Officials) from Pakistan as State Guests. All the Ministries/Divisions are therefore advised to ensure that Government officials visiting China as State Guests claim only 30% of DA as per rules.

I am directed to refer to the office Memorandum No.F.1(10)R.10/2006-795 dated 30th December, 2006 issued by the Government of Pakistan, Finance Division (Regulation Wing), Islamabad on the above mentioned subject and to say that it has been adopted by the Government of the Punjab. A copy of the same is forwarded herewith for your information, guidance and record.