One Cost Centre to One Auditor Gazzetted non Gazetted Seats –AG 23.09.2019
Office of the Accountant General, A.G. Complex, Turner Road, Lahore
Letter No. 291/Comp; Coord/SAP-issues/F.I. Roles/2019-20/Galt |p Org 2
To: All District Accounts Offices in Punjab
Subject: Enhancing Efficiency in Handling Gazetted and Non-Gazetted Seats Across Departments
Dear Colleagues,
I am writing to bring your attention to directive No. 291/Comp; Coord/SAP-issues/F.I. Roles/2019-20/Cd-08 dated 16.08.2019, issued by the Office of the Accountant General. This directive underscores the imperative to streamline operations related to Gazetted and Non-Gazetted seats within our departments across Punjab.
Background and Observations:
It has been noted with concern that many District Accounts Offices in Punjab currently manage Gazetted, Non-Gazetted, and contingency claims separately. This fragmented approach leads to inefficiencies, where different auditors within the same department handle aspects of operations within a single cost center. This division not only complicates the processing of claims but also creates administrative challenges for both auditors and the departments they serve.
Additionally, under the current SAP system, the authorization of multiple auditors for one cost center introduces financial risks and makes it difficult to assign clear accountability for financial transactions. This situation necessitates a more structured and centralized approach to manage operations effectively and ensure transparency in financial dealings.
Directive and Implementation:
In light of these observations and challenges, the competent authority has decided to implement a new framework. Moving forward, each Auditor will be assigned responsibility for overseeing complete cost centers. This strategic shift aims to:
- Enhance Operational Efficiency: By consolidating responsibilities under fewer auditors, the department anticipates smoother workflows and quicker processing times for claims.
- Improve Accountability: Having one auditor per cost center will facilitate clearer accountability for financial transactions and adherence to regulatory frameworks.
- Reduce Administrative Burden: Streamlining operations will reduce the administrative burden on both auditors and departmental staff, allowing them to focus more on core tasks and strategic initiatives.
Action Required:
All District Accounts Officers are hereby directed to implement this directive without delay, except those who have already submitted compliance reports in August 2019. Your prompt action in this regard is crucial to ensure seamless transition and compliance with the new operational framework.
Conclusion:
This directive, issued with the approval of the Accountant General, signifies our commitment to optimizing operational workflows and ensuring effective management of financial responsibilities within District Accounts Offices across Punjab. By aligning our practices with this directive, we aim to foster greater efficiency, transparency, and accountability in our operations.
Should you have any questions or require further clarification on the implementation of this directive, please do not hesitate to reach out to our office.
Thank you for your attention to this matter.
Sincerely,
[Signature]
Deputy Accountant General
