Advice – Lapseability of Deposit Work – AG- dt 10.03.2023
It has been noted that the funds transferred from the Consolidated Funds are inherently lapsable. However, the lack of compliance with the necessary procedures for lapsing these funds by the concerned authorities—including the funds transferring agency, executing agency, and the funds controlling agency (your office)—renders the matter of funds’ lapseability as of 30-06-2022 perplexing.
Action Required from Your Office
To proceed further, we request detailed documentation of the actions taken by your office on 30-06-2022 towards lapsing the balance funds transferred from the Assignment Account using the SAP/R-3 system snapshot. Additionally, M/S Nishtar Medical Hospital, Multan’s letter No. 7992/NH dated 11-02-2023, referred to as Annexure-A, has not been found attached to your referenced letter. Please provide this document for further processing of the matter.
Key Directives for Compliance and Documentation
A) Immediate Documentation Submission
The following steps must be undertaken promptly to address the lapseability issue:
- Provision of Action Snapshot: Your office must provide the system SAP/R-3 snapshot documenting the actions taken on 30-06-2022 for lapsing the balance funds.
- Submission of Annexure-A: Ensure that the letter from M/S Nishtar Medical Hospital, Multan, dated 11-02-2023, is submitted as it was missing in your earlier correspondence.
B) Compliance by Relevant Authorities
This directive has been issued with the approval of the Director General. It is imperative that all concerned parties, including the Medical Superintendent of Nishtar Hospital, Multan, and the Executive Engineer of Buildings Division No. 01, Multan, comply with the instructions and provide the necessary documents and detailed comments on the subject matter.
1. Medical Superintendent, Nishtar Hospital, Multan
Please ensure that the relevant documentation and any additional details regarding the matter are promptly provided to facilitate a thorough review and resolution.
2. Executive Engineer, Buildings Division No. 01, Multan
Your detailed comments and necessary documents are essential for advancing the resolution process. Please expedite your response to ensure compliance and proper record-keeping.
3. Divisional Accounts Officer, Buildings Division No. 01, Multan
As the financial advisor to the Divisional Officer, your insights and documentation regarding the matter are crucial. Ensure that all relevant information is submitted to this office without delay.
Importance of Adhering to Financial Protocols
Ensuring the lapseability of funds within the stipulated timeframe is critical for maintaining financial integrity and compliance with established protocols. The failure to follow these procedures can lead to significant discrepancies and administrative challenges. By adhering to these directives, we can ensure that all funds are appropriately managed, and any anomalies are addressed promptly.
A) Financial Accountability
Maintaining strict financial accountability is essential for the smooth functioning of governmental financial operations. The timely lapsing of funds prevents any misuse or misallocation, thereby safeguarding public resources.
B) Regulatory Compliance
Adhering to regulatory requirements and procedural guidelines ensures that all financial transactions are transparent and auditable. This compliance helps in upholding the credibility and reliability of the financial management systems.
Conclusion
The directive issued by the Office of the Director General Accounts Works Lahore on 10-03-2023, regarding the lapseability of funds transferred for the renovation and rehabilitation of Nishtar Medical Hospital, Multan, highlights the necessity of stringent compliance with financial protocols. By ensuring the proper lapsing of funds and maintaining comprehensive documentation, we can safeguard the integrity of our financial operations.
For further inquiries or assistance, the concerned authorities can contact the Office of the Director General Accounts Works Lahore at the provided phone numbers.
