Checklist for GP Fund Updation dt 10.10.2022
OFFICE MEMORANDUM
Subject: GP Fund Updation
Please refer to the subject mentioned above.
It has been observed during the course of verification of updated GP Fund cases that the due procedure of updation has not been followed by G P Fund sections of this office and District Accounts Offices. The updated GP Fund case means GP Fund balances should be updated in all respects. During the verification of updated cases, several areas have been observed/identified where gaps exist. For example, missing balances in the calculation sheet are not resolved, adjustments are not resolved and ledgers are not maintained from the date of appointment.
The worthy Accountant General Punjab has shown displeasure and directed to update the GP Fund cases in all respects and coordinate with administrative departments personally, for obtaining the necessary information/documents regarding updation of GP Fund balances. The next step after updating of balances would be locking the updated GP Fund balances of the employees; the Accounts Officer/District Accounts Officer should ensure that reported cases are 100% updated before locking them.
In this regard, the following checklist for updation of G P Fund balance of employees of the Government of the Punjab must be followed:
- The opening balances of the employees should be taken from their date of appointment on regular basis.
- In case of Adjustment, clarification should be sought for GP Fund balance transferred from other departments i.c. To convert credit memo on monthly input sheets.
- Deposits/ subscriptions should be incorporated in the Financial year in the Account of the subscriber.
- Mention whether the subscriber applied for ‘interest applied’ or ‘interest free’ in the financial year.
- Refundable/Non-Refundable Advances should be noted in the ledger card and also be reflected in the History Sheets.
- Copy of deposited Challan should be obtained if the subscriber remained on deputation.
- EOL/Suspension period should be recorded in Ledger card to ensure that their GP Fund subscriptions for that period are not included in Final Payment cases.
- During up-dation, ensure that old legacy numbers and SAP/ Personnel Number both are embossed on the History Sheet.
