Implementation of Financial Discipline dt 25.07.2017

Implementation of Financial Discipline dt 25.07.2017

OFFICE MEMORANDUM

Subject: Financial Discipline

I am directed to refer to the subject captioned above and to state that a team of the Inspecting officers of the Inspectorate of Treasuries and Accounts was deputed to visit / inspect nine selected districts i.e. Lahore, Rawalpindi, Sargodha, Gujranwala, Sahiwal, Kasur, Faisalabad & Multan in order to ensure the compliance of the instructions of the Finance Department regarding Financial Discipline circulated vide letter No. No. IT(FD)3-1/95 Vol-III dated 02-06-2017.

2. The reports containing various observations as submitted by the Inspecting Officers have been examined in the Inspectorate of Treasuries and Accounts and found that there are some loopholes in the procedure regarding receipt of the cheques of SDAS / PLAS, Public Works Divisions and Forest Department which can be exploited in admitting the cheques beyond the cutoff dates.

Therefore, it has been decided that henceforth, the Government Cheques must not be entertained in future without having entered the schedules, Forms II annexed to the cheques in a diary register maintained for the purpose. 

3. The other issue relates to accepting of claims other than utility bills etc. by punching / allotment of Token Nos. through System beyond the cut-off dates on the plea that the volume of work due to presentation of huge claims on the cutoff dates increased as compared to normal working days and it was not possible for the resource person (s) to punch the token no. in the system against the bills / claims received as on the cutoff date. Such explanation is in no way justified and relaxed the Finance Department’s Policy Instructions but is the violation of the Objects behind the restrictions imposed.

4. Accordingly, in the above context, the Accountant General Punjab, Lahore is requested to consider the desirability of Finance Department to keep the SAP R/3 System in line with Finance Department’s policy regarding implementation of the Cut-Off dates by reviewing the SAP related arrangements for allotment of Token Nos. that the concerned user(s) authorized for punching of Token Nos. in the system are restricted after the cutoff dates in such a manner that the token Nos. against any claim under an object code other than utility etc. may not be punched allotted.

For this purpose necessary restriction in the system may be imposed in the relevant authorization that no token No. may be allotted punched under any object code other than Utility Bills etc. at the end of normal working hours of the cut-off dates as fixed by the Finance Department for the Month of June, of a Financial Year.