Clarification – Conveyance allowance to officers availing Govt Vehicles dt 21.04.2014
In light of recent observations and discrepancies reported by various Accounts Offices, a crucial clarification regarding the Conveyance Allowance for officers who utilize Government vehicles is warranted. This memo aims to provide clear guidance on the updated policy effective from March 1, 2014.
Background and Recent Observations
It has come to our attention that certain officers have been receiving Conveyance Allowance while also using Government-provided vehicles, including cars and motorcycles, for their commutes between their residences and their offices. This practice has raised concerns, as these allowances were being drawn without proper documentation or adjustments in the records.
Policy Update on Conveyance Allowance
To address this issue and ensure compliance with the established guidelines, the following clarification is issued:
- Discontinuation of Conveyance Allowance: Effective from March 1, 2014, officers who have access to Government vehicles, whether sanctioned or pooled, are no longer eligible for Conveyance Allowance. This decision aligns with the principle that those utilizing Government resources for transportation should not claim additional allowances for the same purpose.
- Withdrawal of Previous Instructions: Previously, Conveyance Allowance was granted based on a certification process indicating that officers did not use Government vehicles for their daily commutes. However, this practice is now discontinued. Officers are no longer required to submit certificates stating their non-utilization of Government vehicles for travel between home and office.
- Adjustment in Accounts: Accounts Offices are instructed to update their records to reflect this change. Officers currently receiving Conveyance Allowance while availing Government vehicles will see adjustments in their allowances, and further claims will be suspended.
Implementation and Compliance
This policy update is designed to streamline the allowances system and ensure fair and transparent utilization of Government resources. The revised guidelines should be implemented promptly to maintain adherence to the updated standards:
- Immediate Effect: The new policy is effective immediately from March 1, 2014. All concerned officers and departments must adjust their records and practices accordingly.
- Documentation: Officers using Government vehicles must ensure that their usage is properly documented and reported as per the latest regulations.
- Rectification: Any discrepancies or incorrect claims identified should be rectified in coordination with the Accounts Offices.
Conclusion
This clarification underscores the importance of aligning allowances with actual usage of Government resources. The updated policy aims to eliminate inconsistencies and ensure that allowances are only granted where they are due. Officers are expected to adhere to these guidelines and make necessary adjustments in their claims and records.
For any further inquiries or assistance regarding this policy update, please contact the Finance Department or the relevant Accounts Office. Your cooperation in implementing these changes is appreciated to ensure a smooth transition and compliance with the new regulations.
