Change in process of Bills Retuned YPREDEEM. Dated 04.07.2011
Effective from July 4, 2011, a new process has been introduced for handling bills returned under the Token Number system. This update aims to streamline and enhance the accuracy of bill tracking and redemption procedures.
Updated Procedure for Bill Redemption
Previously, the process for rejecting a Punched Token Number without assigning a document number involved updating the bill’s status to “R” using T-Code “YPTOKEN.” The new process, however, requires the use of Transaction Code “PREDEEM” to redeem the Token Number. Here’s a breakdown of the updated procedure:
- Redemption Process:
- Transaction Code: Use T-Code “PREDEEM” for redeeming Token Numbers.
- Required Inputs:
- Company Code
- Fiscal Year
- DDO Code
- Token Number
- Note: Ensure all relevant details are correctly filled in the designated fields.
- Handling Rejected Bills:
- Bills rejected from Level 2 can now also be redeemed using T-Code “PREDEEM.”
- When redeeming such bills, ensure that you input the objection in the “Status of Bill” column.
- Updating Old Token Numbers:
- For bills returned under the old token system, input the previous Token Number in the “Old Token Number” column during the punching of the new token.
Implementation
To comply with these new procedures, it is mandatory to adopt the updated process starting from July 1, 2011. This transition will ensure that the tracking and management of bill redemption are handled efficiently and with greater accuracy.
Action Required
All relevant personnel are directed to familiarize themselves with the new procedure and implement it from the specified date. This change is crucial for maintaining the integrity and efficiency of our financial tracking systems.
For any questions or further clarification on the new process, please refer to the attached guidelines or contact the designated support team.
Conclusion
This procedural update is designed to improve the bill tracking system, ensuring that all token numbers are redeemed correctly and efficiently. Adhering to the new procedure will help prevent errors and streamline the bill processing workflow.
