Author: arshad

Rates quoted in EPAD – PPRA dt 11.10.2024OFFICE MEMORANDUMSubject: Rates Quoted in EPADNo. L&M(PPRA)10-1/2011. Punjab Procurement Regulatory Authority (PPRA) is frequently being approached by different institutions/procuring agencies for seeking advice and clarification with respect to the procurement of works on the following points:Punjab Procurement Regulatory Authority (PPRA) has also observed that, in tenders for the procurement of “works” bidders or contractors quote their rates in percentage (%) rather than quoting rates against each items and left the pages/portion/entries/financial bid of DNIT/BOQS/Rate Analysis /summary or sub-summary as “blank”.2. PPRA is of the view that all such bids, where bidders do not…

Submission of Bid Security in EPAD – PPRA dt 11.11.2024OFFICE MEMORANDUMSubject: Bid SecurityNo. L&M(PPRA)10-1/2011 Punjab Procurement Regulatory Authority (PPRA) has observed through monitoring of e-Punjab Acquisition and Disposal Systems “e-PADS” as well as is being frequently received reports from focal persons of the PPRA that during the procurement process bidders do not submit financial instrument (Bank Guarantee(BG), Cash Deposit Receipts (CDRs), Pay Order (PO) etc.) in original on the time of opening of bids against e-bids submitted on e-PADS. In terms of Regulation-8(6) of Punjab Procurement Regulations 2024 bidders are required to submit hard copy of financial instrument (BG/CDR/PO etc.) as…

Pension of retired employees of Defunct Zila Council Transferred to Live Stock Department dt 11.10.2024OFFICE MEMORANDUMSubject: Defunct Zila CouncilI am directed to refer to the subject and Livestock and Dairy Development Department letter No.SO(B&E)/L&DD/1-32/2016-17(P-IV) dated 19.12.2023.2. In wake of Promulgation of Punjab Local Government Act, 2013, the administrative control of staff of Zila Councils under control of LG&CD Department who were performing duties at various Government Veterinary Hospitals and Dispensaries, was transferred to the Livestock and Dairy Development Department, Punjab. Consequently 3850 posts of Zila Councils were abolished by LG&CD Department via its Notification No. SO Admn-III (LG)Misc/2016 (P-J) dated 05.04.2017 (copy…

Check List for GPF Final Payment and Advances -AG – dt 10.02.2005OFFICE MEMORANDUMSubject: Check List for GPF Final Payment and AdvancesAll Accounts Officers/Assistant Accounts Officers Funds and District Accounts Officers in the Punjab are hereby directed to apply checks in the light of the list of instructions endorsed while disposing of G.P.F Final Payment/ Advances to the subscriber. The following instructions are being issued in order to avoid piece meal payments of G.P. Fund to the Govt. servants.(A) SANCTION(B) BILL(C) FINAL PAYMENT CASE(D) TRANSFER CASE(E) MISSING CREDITS

Submission of Declaration on CZ50 for Non Deduction of Zakat – AG dt 16.03.2012OFFICE MEMORANDUMSubject: Instances have come to the notice of this office that the subscribers to G.P. Funds are not well aware of provisions of Law regarding deduction of Zakat at Source on G.P. Fund balance and exemption through declaration for non deduction of Zakat at Source. Accountant General has desired that for public/subscriber’s convenience, necessary guidelines/clarification may be issued to the all Heads of the Administrative Departments for circulation thereof amongst their employees/subscribers to G.P.Fund.2. As per provision of Zakat & Usher Ordinance 1980 read with Ministry…

Revise Workflow for GP Fund Payment -AG dt 02.08.2021OFFICE MEMORANDUMSubject: Revise Workflow for GP Fund PaymentIt has been observed that GP Fund subscribers/ employees of the Government of the Punjab have been facing a lot of problems while getting advance and Final Payment of GPF cases. Keeping in view the hardship of the subscribers, some new SOP’s with the following work flow for Advances and Final Payments shall be followed at Main Office and in all District Accounts Offices with immediate effect till further orders. These SOPs are being issued in addition SOPs circulated vide letter No. Computer Coord/BPR-GPF WORKFLOW/CD-1588…

Revise Workflow for GP Fund Payments-AG dt 30.04.2013OFFICE MEMORANDUMSubject: Revise Workflow for GP Fund PaymentsThe following revised GPF payments (Advances and Final payment) workflow shall be followed In all District Accounts Offices and GPP sections of Main Office with Immediate effect. Manual, GPF payments shall be stopped altogether and all Gif payments shall be strictly processed through GPF off cycle Payroll. These Payrolls will be processed twice a week.2. Authorization to view the historical data of the subscriber & to extract the reports (Missing credits etc) is being provided to AAQs & AOs of GPF sections/Resource Persons in DAOS by…

Role of Divisional Accountant in Works Department dt 27.02.1994OFFICE MEMORANDUMSubject: Divisional Accountant in Works DepartmentWhile conducting post-audit of the accounts of various Government offices by the Audit Department, it is frequently observed that Drawing & Disbursing Officers do not observe, in many cases, codal formalities in Incurring/ sanctioning expenditure on various accounts, resulting into a large number of audit paras Involving violation of financial rules/irregularities. The Public Accounts Committees on a number of occasions have observed that all such audit objections could have been avoided, had the concerned District Accounts Officers exercise vigilant check on all such violations and Irregularities…

Delay in Authorization of PWD Cheques dt 09.09.2000OFFICE MEMORANDUMSubject: Delay in Authorization of PWD ChequesKindly refer to this department’s letter of even No. dated 15th May, 2000 on the above cited subject, inter-alia prescribing the procedure for monitoring timely authorization of cheques, through a register, beside requiring strict observation of time limits and other requirements as enjoined in this department’s letter No.21-27(259)/90 dated 09.12.1990.2. In this connection, the Communication and Works department vide letter No. SOB-II (C&W)4-12/30 31.08.2000 (copy enclosed) has issued further directions to all XEN for ensuring that the PWD Cheques issued to contractors etc. should strictly be…

Responsibility of Pre Audit Staff dt 24.11.2007OFFICE MEMORANDUMSubject: Responsibility of Pre Audit StaffKindly refer to the subject as cited above!2. While discussing on how to reduce the quantum of audit observations” audit paras, the Quarterly Review Committee, in its meeting held on 11.09.2007. observed that the quantum of audit objections on the expenditure side of the accounts of the Provincial Government reflected a relaxed pre-audit check in the respective offices of the Accountant General, Punjab, District Accounts Officers and Divisional Accounts Officers. Further, since no withdrawal of money could be made without pre-check, the pre-audit system needs to be strengthened.…