Author: arshad

Clarification – Leave Encashment or LPR Refusal dt 06.05.2025OFFICE MEMORANDUMSubject: Leave EncashmentI am directed to refer to your letter bearing No.TM-1/1-1A/2017-22/HM-4790, dated 15.01.2025 on the subject noted above.2. The case has been examined and it is observed as under: Sr. No.Queries Raised By AGPReply Of F.D 1i. Whether the Civil Servant who desires to get the benefit of encashment of LPR is bound to submit the written application to Appointing Authority at least three months before the date of commencement of his LPR or can also apply for encashment of LPR even after the start of LPR period under Rule…

Amendment in Punjab Government Rule of Business 2011 – Health & Population Department dt 19.03.2025OFFICE MEMORANDUMSubject: Rule of Business 2011 No.SO(CAB-I)2-18/2018(ROB):- In exercise of the powers conferred under Article 139 of the Constitution of the Islamic Republic of Pakistan read with rule 49 of the Punjab Government Rules of Business 2011, Governor of the Punjab is pleased to make the following amendments in the Punjab Government Rules of Business 2011, with immediate effect. AMENDMENTSIn the Punjab Government Rules of Business 2011:1. In First Schedule:(a) after Sr. No. 15, in columns 1, 2, 3 and 4, the following shall be inserted:…

Order Passed In Writ Petition No. 8282 dt.16.12.2024.OFFICE MEMORANDUMSubject: Order Passed In Writ Petition No. 8282I am directed to refer to your letter No. DAO/BWP/PR-III/HM/163 dated 07.12.2024 on the subject noted above.2. The Regulations Wing, S&GAD has examined the matter and it is observed that: i. Rule 17-A has been omitted from the Punjab Civil Servants (Appointment & Conditions of Service) Rules, 1974 after approval of the Provincial Cabinet Punjab / Chief Minister, vide notification dated 24.07.2024. The said notification has also been published in “The Punjab Gazette” on 26.07.2024. It was a policy decision of the Government. No appointment under…

Request for Clarification NON Compliance of Order dt. 23.09.2024OFFICE MEMORANDUMSubject: NON Compliance of OrderI am directed to refer to your department’s letter No. SOE-IV(C&W)41/2024/6810 dated 13.09.2024 on the subject noted above.2. The Regulations Wing, S&GAD has examined the matter and it is humbly submitted that:-

Clarification Regarding Leave Preparatory of Civil Servants dt 18.05.2022OFFICE MEMORANDUMSubject: Leave Preparatory of Civil ServantsKindly refer to your letter bearing No. No. Pension Coord/Coord with Finance-11/11M-828, dated 26.04.2022 on the subject note above.2. The case has been examined in the light of the Punjab Civil Servants (Amendment) Act, 2021 (copy enclosed) and it is observed that the qualifying service of 25 years OR 55 years of age, whichever is later, is a pre-requisite for proceeding on pre- mature retirement. Therefore, if a Government servant is allowed LPR on attaining the age of 54 years, his retirement will be matured on…

Implementation of Two Level Mandatory Workflow for FV50 dt 05.12.2024OFFICE MEMORANDUMSubject: Workflow for FV50Kindly refer to the subject.2.  It is apprised that a significant improvement has been introduced in the internal controls within the SAP system, under specific instructions of the Controller General of Accounts, for strengthening accountability and security in the financial operations.3.  FABS has designed a two-level mandatory workflow, through using two user roles, for the FV50 screen of SAP FI. This screen is widely used to park and post transactions/ accounts of public works divisions, assignment accounts, adjusting/transfer entries, and receipts. The new mandatory workflow requires two distinct users:…

Seeking Guideline for Internal Audit of District Account Office dt 24.02.2025OFFICE MEMORANDUMSubject: Guideline for Internal AuditI am directed to refer to your letter No. DAOs-Coord/157 dated 18.02.2025 & letter No. DAOs-Coord/169 dated 19.02.2025 on the subject cited above.2.  It is clarified that Finance Department, being the Administrative Department of District Accounts Offices, has the mandate to strengthen internal controls in all departments and other institutional units forming part of the Government under Section 40 of Punjab Financial Management Act, 2022. Therefore, Finance Department could permit a team to conduct inquiry/inspection of Treasury Functions in order to strengthen internal controls.3.  Notwithstanding the above,…

Speaking Order – Leave Encashment and Refusal of LPR dt 09.05.2025OFFICE MEMORANDUMSubject: Refusal of LPRNo.FD.SR-II/2-81/2025. WHEREAS, Muhammad Abid S/o Allah Bakhsh, retired Principle BS-20, Government High School Technical, Bahawalpur, R/o Bahadur Pur, Tehsil Jalalpur Pirwala, District Multan filed Writ Petition No.6429/2025 before the Hon’ble Lahore High Court, Bahawalpur Bench, Bahawalpur with the prayer that:by accepting this petition, the respondent department may be directed to grant the leave encashment amount to the petitioner to the tune of Rs.22,09,617/- instead of Rs.17,69,988/- and refund the difference amount Rs.4,39,629/- to the petitioner to save the petitioner from hardships, in the interest of justice,…

SOPs for Online Hiring Solution Provision of Soft Copy – AG dt 31.01.2025OFFICE MEMORANDUMSubject: Online Hiring SolutionIn pursuance of CGA directions vide letter No. CGA/HR-ABIS/HR-Training/181-2023/159 dated 09-12-2024, the Accountant General Punjab is pleased to approve the following standard operating procedures (SOPs) for the smooth functionality of hiring through workflow:Step 1: DDO will send soft copy of the form alongwith relevant documents through their official email at the official emails of payrolls section concerned.Step 2: Token Counter: Hard Form (alongwith attachments) will received as per previous practice till the completion of e-submission.Workflow in AG office:3. Documentation Requirements:4. Quality Control and Compliance:(This…

Observance of Financial Discipline June 2025 dt 20.06.2025OFFICE MEMORANDUMSubject: Financial DisciplineI am directed to refer to the subject cited above to draw your attention to the provision of para 13.1 of the Punjab Budget Manual, read with rules 2.16 and 18.15 (aa) of Punjab Financial Rules Volume-I and policy guidelines issued from time to time, reiterated annually inter alia ensuring financial discipline during financial year 2024-25 in the province and also to ensure that the validly accrued liabilities against government are discharged well before the closing of the Financial Year.2. I am further directed to state that considering the difficulties…