Author: arshad

Issuance of Computerized Last Pay Slip –AG dt 12.02.2020In a move aimed at enhancing administrative efficiency and ensuring consistency in financial documentation, the Accountant General Punjab has mandated a significant update in the issuance process for Last Pay Certificates (LPC). This directive, effective from February 12, 2020, introduces a streamlined approach through the utilization of the SAP system, specifically via the T. code “ZMI_PYO1”. Here’s a detailed overview of the new procedures and implications:Transition to System-Generated Last Pay CertificatesThe Accountant General Punjab has decreed that from the stated date, all Last Pay Certificates will be generated through the SAP system.…

Dates for Closing of Accounts – AG – dt 17.03.2023In an effort to ensure a seamless transition and accurate reflection of financial data, the Accountant General Punjab has issued crucial directives regarding the closing of accounts for the financial year ending June 2023. This guidance is imperative for the effective management and finalization of accounts, ensuring all financial activities are accurately captured and reported. Below is a detailed overview of the directives and the responsibilities assigned to various departments.Key Directives for Closing Accounts1. Coordination with Forestry, Wildlife & Tourism Department The Secretary to the Government of Punjab, Forestry, Wildlife &…

Clearance of Bill BTR within 3 days –AG dt 18.05.2020In a significant move aimed at enhancing operational efficiency and adherence to fiscal discipline, the competent authority has expressed serious concerns regarding the non-compliance with the directives issued during the AG’s conference held on March 16-17, 2020. This conference, chaired by the Honorable Controller General of Accounts, emphasized the importance of clearing all bills within three working days. The recent assessment on May 18, 2020, revealed lapses in this directive, prompting immediate action and reinforcing the importance of this mandate.The Importance of Timely Bill ClearanceTimely clearance of bills is crucial for…

Clearing head for Assan Assignment Accounts -AG – dt 12.12.2022In the realm of public financial management, maintaining clarity and efficiency in accounting processes is crucial. The recent directive regarding the clearing head for Assan Assignment Accounts underscores this principle. Dated December 12, 2022, this directive emanates from the Accountant General (AG) Punjab and is based on the Finance Department’s letter No. BI-27(2992021-22 dated November 4, 2021. The directive focuses on utilizing the existing “Cheque Clearing Account” for the Assan Assignment Account cheques, ensuring streamlined banking processes for future transactions.BackgroundThe Finance Department’s letter provided the groundwork for this directive, highlighting the…

Checklist for Contingent Claims dt 17.06.1999In accordance with the Comptroller General of Accounts letter No. 17-BS-CG/1-99 dated 07-06-1999, a comprehensive checklist for contingent claims has been disseminated to ensure compliance and efficiency in processing such claims. This directive aims to streamline the procedures and minimize delays caused by incomplete or incorrect submissions. Below is a detailed overview of the issued checklist and its implications for Drawing and Disbursing Officers (DDOs).Importance of the ChecklistThe checklist for contingent claims serves as a crucial tool for DDOs to adhere to the prescribed standards and regulations. It ensures that all necessary documentation is provided,…

Charge of Double Lock –AG –dt 19.06.2018On June 19, 2018, the office of the Accountant General Punjab issued a directive emphasizing the importance of adhering to established procedures concerning the Double Lock system. This directive builds upon a previous communication (No. DAO(c) /WD/CD-2403-2439 dated 03.06.2033) which laid out detailed instructions regarding the handling and distribution of Double Lock responsibilities. Ensuring compliance with these guidelines is crucial for maintaining financial discipline and preventing any unauthorized access or misuse of funds.Background and Importance of Double Lock SystemThe Double Lock system is an essential security measure designed to safeguard government funds and sensitive…

Change in process of Bills Retuned YPREDEEM. Dated 04.07.2011Effective from July 4, 2011, a new process has been introduced for handling bills returned under the Token Number system. This update aims to streamline and enhance the accuracy of bill tracking and redemption procedures.Updated Procedure for Bill RedemptionPreviously, the process for rejecting a Punched Token Number without assigning a document number involved updating the bill’s status to “R” using T-Code “YPTOKEN.” The new process, however, requires the use of Transaction Code “PREDEEM” to redeem the Token Number. Here’s a breakdown of the updated procedure:ImplementationTo comply with these new procedures, it is…

Cash Payments to DDOs above the prescribed limit – AG -14.09.2021In alignment with the State Bank of Pakistan’s latest directives aimed at curbing cash payments through Drawing and Disbursing Officers (DDOs), an important shift in financial procedures has been mandated. This policy change is intended to bolster financial discipline and transparency in public sector transactions. On September 14, 2021, the Accountant General (AG) Punjab issued a crucial order addressing the non-compliance issues observed in cash payments exceeding the prescribed limits. This article provides a comprehensive overview of the new directives, highlights the implications of non-compliance, and offers guidance for adhering…

Blockage of Salary (A01) Payment through FI System – AG – 27.01.2015In alignment with modernizing financial management practices, a significant change is being implemented regarding the processing of salary payments for employees of District Governments. Effective February 1, 2015, all manual salary payments for regular and contract employees will be halted, and all salary transactions will be conducted exclusively through the Financial Information (FI) System and HR Module. This article outlines the new directives and provides essential guidance for a smooth transition.Context and BackgroundThis transition is a critical step in enhancing the efficiency and accuracy of salary processing within the…

Blockage of Salary (AO1) payment through FI system – AG – dt 27.05.2014In alignment with the recent directives issued by the Accountant General Punjab, this communication serves as a crucial update on the processing of salary payments for employees of both provincial and district governments. The shift to an enhanced financial management system mandates significant changes in how salary payments are handled. Effective from July 1, 2014, all salary transactions must be processed through the HR module of the SAP system. This change aims to streamline operations, enhance accuracy, and ensure compliance with financial regulations.Key Changes in Salary Payment ProceduresImplications…