Author: arshad

Change in process of Bills Retuned YPREDEEM. Dated 04.07.2011Effective from July 4, 2011, a new process has been introduced for handling bills returned under the Token Number system. This update aims to streamline and enhance the accuracy of bill tracking and redemption procedures.Updated Procedure for Bill RedemptionPreviously, the process for rejecting a Punched Token Number without assigning a document number involved updating the bill’s status to “R” using T-Code “YPTOKEN.” The new process, however, requires the use of Transaction Code “PREDEEM” to redeem the Token Number. Here’s a breakdown of the updated procedure:ImplementationTo comply with these new procedures, it is…

Cash Payments to DDOs above the prescribed limit – AG -14.09.2021In alignment with the State Bank of Pakistan’s latest directives aimed at curbing cash payments through Drawing and Disbursing Officers (DDOs), an important shift in financial procedures has been mandated. This policy change is intended to bolster financial discipline and transparency in public sector transactions. On September 14, 2021, the Accountant General (AG) Punjab issued a crucial order addressing the non-compliance issues observed in cash payments exceeding the prescribed limits. This article provides a comprehensive overview of the new directives, highlights the implications of non-compliance, and offers guidance for adhering…

Blockage of Salary (A01) Payment through FI System – AG – 27.01.2015In alignment with modernizing financial management practices, a significant change is being implemented regarding the processing of salary payments for employees of District Governments. Effective February 1, 2015, all manual salary payments for regular and contract employees will be halted, and all salary transactions will be conducted exclusively through the Financial Information (FI) System and HR Module. This article outlines the new directives and provides essential guidance for a smooth transition.Context and BackgroundThis transition is a critical step in enhancing the efficiency and accuracy of salary processing within the…

Blockage of Salary (AO1) payment through FI system – AG – dt 27.05.2014In alignment with the recent directives issued by the Accountant General Punjab, this communication serves as a crucial update on the processing of salary payments for employees of both provincial and district governments. The shift to an enhanced financial management system mandates significant changes in how salary payments are handled. Effective from July 1, 2014, all salary transactions must be processed through the HR module of the SAP system. This change aims to streamline operations, enhance accuracy, and ensure compliance with financial regulations.Key Changes in Salary Payment ProceduresImplications…

Bank Reconciliation of Cash Balance – AG dt 17.02.2022Bank reconciliation is a crucial accounting procedure that ensures the accuracy and consistency of financial records. On February 17, 2022, a notification was issued by the Accountant General Punjab addressing the importance of meticulous bank reconciliation processes. This article delves into the key aspects of the notification, offering a detailed guide on how to effectively manage and reconcile cash balances in alignment with the latest directives.Understanding the NotificationThe notification, referenced as No. SBD Pb & DGP/CB/HM- dated 17.02.2023, was issued in relation to the ongoing efforts to streamline and enhance financial management…

Audit of Covid-19 related expenditure – 30.06.2020As the world grapples with the unprecedented impact of the COVID-19 pandemic, governments and organizations worldwide have mobilized substantial resources to mitigate its effects. From healthcare expenditures to economic relief packages, the scale of financial outlay has been enormous. In this context, ensuring the proper audit of COVID-19 related expenditures has become a critical task for maintaining transparency, accountability, and effective use of public funds.Overview of COVID-19 ExpenditureThe COVID-19 pandemic has necessitated a range of expenditures, including but not limited to:Given the urgency and scale of these expenditures, meticulous auditing is essential to ensure…

Upgradation of Data Entry Operator – Computer Operator – AG Letter – 10.12.2019OFFICE MEMORANDUMSubject: Upgradation of Data Entry OperatorPlease refer to Finance Department letter No.FD.PC.40-43/2017(E), dated 14.12.2018 and subsequent letter No.FD.PC.40-43/2017(437/19), dated 19.09.2019 duly endorsed by this office vide No.TM-I/H-3-1/SR/2018-19/347 dated 19.09.2019, on the afore noted subject.(This issues with the Approval of Additional Accountant General Punjab)

Application for leave AG Punjab – Document List-31.10.2022In an effort to streamline the leave application process within the Accountant General Punjab office, a comprehensive list of required documents has been established. This guide aims to ensure that all leave applications are processed efficiently and in accordance with established guidelines. Effective from October 31, 2022, the following document list must be adhered to by all employees seeking leave.Purpose of the Document List:The primary purpose of this document list is to facilitate a smooth and organized leave application process. By providing clear instructions on the necessary documentation, the Accountant General Punjab seeks…

Month wise and Year Wise Adjustment of GP Fund Balance in History Sheet – AG 10.08.2020OFFICE MEMORANDUMSubject: Month wise and Year Wise Adjustment of GP FundPlease refer to the subject noted above.A meeting was held on 21-07-2020 under the chairmanship of the worthy Accountant General regarding G P Fund issues of employees of the government of Punjab. The worthy Accountant General, Punjab has taken notice that G P Fund adjustments shown in History sheet/ Input sheets reflects lump sum amount after allowing up to date interest on it and showed his concerns regarding method of showing such adjustment amounts/ balances…

Revision of Pay Scale dt 25.02.2014OFFICE MEMORANDUMSubject: Revision of Pay Scale The undersigned is directed to refer to the subject noted above and to clarify that the Basic Pay Scales introduced vide Finance Division’s O.M. No. F 1(5)Imp/2011-419 dated 04-07-2011 including ad-hoc reliefs granted from time to time after 01-07-2011 would also be applicable to the contingent paid staff and contract employees of the Federal Government paid from the Civil estimates as well as Defense estimates subject to the condition that they are employed against the posts in Basic Pay Scales on standard terms and conditions of contract appointment.