Author: arshad

Auto Posting of Wages Clearing Account G05105 –AG 13.05.2016Office of the Controller General of AccountsFABS DirectorateAGPR Complex, G-8/4, IslamabadPhone: +92-51-9107241Fax: +92-51-9107250No. CGA/FABS/CGA/2011/Vol-VIII/986To:Date: 13 May, 2016Subject: Solution to curb Misuse of Wages Clearing Account (G05105)Dear Sir/Madam,I hope this letter finds you well. We write to inform you of the successful implementation of a solution aimed at preventing the misuse of the Wages Clearing Account (G05105) through the automated posting of entries via SAP.As per the Deputy CGA’s office letter No. PIFRA/FABS/CGA/Vol-VIII-2804 dated 22-10-2015 and subsequent endorsements to the FABS Directorate, we are pleased to report that the solution has been effectively…

Auto Posting of Wages Clearing Account G05105 –AG 07.09.2017In a bid to streamline financial operations and ensure transparency, the Controller General of Accounts, through its FABS Directorate, has introduced a robust solution aimed at curbing the misuse of Wages Clearing Account (G05105). This initiative, outlined in their recent directive dated September 7, 2017, underscores the commitment to automating financial processes across all offices under its jurisdiction.Background and ImplementationThe initiative builds upon earlier efforts and comes as an enhancement to the auto posting solution initially implemented during the fiscal year 2016-17. This updated system now incorporates automatic posting functionalities for GL…

Scale Audit through SAP System –AG 31.03.2010The Office of the Accountant General Punjab has issued Circular No. DAOO/Circular/2009/2010/CD-1472-1478 dated March 31, 2010, directing all District Accounts Officers in Punjab to initiate Scale Audit through the SAP R/3 system immediately.During the Target Review Meeting on March 20, 2010, chaired by the Accountant General Punjab, it was unanimously decided to implement Scale Audit via SAP R/3 in both the Main Office and all District Accounts Offices without delay.All concerned parties are hereby instructed to promptly establish and operationalize the Scale Audit Register through the system. Progress on this implementation must be reported…

SAP User Password Sharing Implication –AG 04.11.2021In recent directives issued by the Office of the Accountant General Punjab, the implications of SAP user password sharing have been underscored with seriousness. This directive highlights the critical importance of maintaining the security and integrity of SAP systems across all offices and departments. Let’s delve deeper into what this means for users and the consequences of non-compliance.Importance of SAP User ID and Password SecurityThe SAP system serves as a vital tool for managing financial and administrative operations within government institutions. Access to this system is tightly controlled through unique User IDs and passwords…

SAP Data Archiving -AG Punjab Server 05.11.2021In recent developments concerning the Accountant General (AG) Punjab’s operations, a critical update has been issued regarding SAP data archiving and server maintenance. This directive, issued on 5th November 2021, underscores the importance of efficient data management and operational continuity within the AG Punjab’s framework.Understanding SAP Data Archiving and Its ImportanceThe SAP (Systems, Applications, and Products) platform serves as a pivotal tool for managing financial and administrative processes across various governmental entities, including the AG Punjab. As part of its commitment to streamline operations and ensure data integrity, the AG Punjab regularly undertakes data…

Procedure for Issuance of Assan Assignment Account Cheque Books – AG dt 26.07.2021The introduction of Asaan Assignment Accounts from July 01, 2021, in Punjab, backed by the Government of Pakistan’s Finance Division and endorsed by the Controller General of Accounts, necessitates a meticulous operational procedure. This ensures smooth management and accountability in financial transactions. Below, we outline the structured approach adopted for the issuance of Asaan Assignment Account cheque books:Opening Asaan Assignment Accounts (AAAs)Recording and AuthorizationCheque Book Issuance and ProcessingDisbursement and ReconciliationAdherence to GuidelinesThis structured approach ensures accountability, transparency, and efficiency in the management of Asaan Assignment Accounts. Any deviation…

Preparation of Computerized Passed Bill Statement – AG dt 23.02.2021In an effort to mitigate risks associated with manual processes, the Accountant General Punjab has approved the transition to system-generated passed bill statements directly through SAP, effective from March 1, 2021. This decision marks a significant step towards enhancing efficiency and accuracy in payroll operations across Punjab.Streamlining Processes with SAP IntegrationThe new system-generated passed bill statement format will incorporate essential fields such as User ID, Document Number, Vendor Name, Cost Center, Document Date, G/L Account details including deductions, Vendor Number, and Amounts (net & gross) with comprehensive subtotals for each vendor.…

Potential Risk in Operations of Payroll Section -AG dt 29.03.2021The Office of the Accountant General Punjab, situated at A.G. Office Complex, Turner Road, Lahore, has issued a crucial directive aimed at mitigating potential risks associated with the operations of Payroll Sections. This directive emphasizes the adherence to established job descriptions, standard operating procedures (SOPs), and codal formalities essential for processing computerized Pay Rolls and contingent payments.Ensuring Compliance and Operational EfficiencyTo enhance operational efficiency and compliance, the following directives have been reissued to remind all stakeholders of their responsibilities:This directive, approved by the Accountant General Punjab under No. TM-1/2-5/Part File/2018-20/2087, underscores…

Pension Papers CSR-25 – Federal dt 24.08.2021In adherence to the directives outlined in the CGA Office letter No. 683/CGA/Admn-1/140/Pension/Misc/2017 dated 29.06.2021, the competent authority has mandated stringent guidelines for the submission of pension cases to the Office of the Accountant General Punjab. These guidelines aim to streamline the process and ensure accuracy in document submission.Key Requirements for Pension Papers SubmissionAccessing Pension PapersTo facilitate easy access, pension papers can be downloaded from the designated path on the shared network: 172.19.2.2-Temporary Share-→AAG Admn-1-→Pension CSR-25. This centralized approach aims to streamline document retrieval and ensure uniformity in submission.Compliance and CommunicationIt is imperative that…

Payroll Execution Schedule – AG 06.02.2018In the realm of public service administration, efficient payroll management stands as a cornerstone for ensuring timely and accurate disbursement of salaries to employees. At the heart of this operational efficiency lies SAP Payroll, a robust system that supports the processing of payroll for a vast number of employees across various departments and districts. This directive, issued by the competent authority of the Accountant General Punjab, outlines the meticulous schedule designed to uphold operational priorities and ensure seamless payroll execution.Importance of Timely Payroll DisbursementTimely disbursement of salaries is not merely an administrative formality but a…