Author: arshad

Submission of Bills Through Transit Register and Passed Bill Statement – AG dt 06.12.2017The Accountant General Punjab has instituted crucial measures to enhance the security and accuracy of cheque issuance and bill processing. Effective immediately, the following procedures are mandated to prevent unauthorized cheque delivery and ensure thorough verification of bills. These measures are designed to reinforce internal controls and streamline financial operations across the Punjab region.Key Procedures for Bill Submission and ClearanceThese enhanced procedures are implemented with the approval of the Accountant General Punjab and are intended to ensure a more secure and efficient process for bill submission and…

Observance of Financial Discipline 2022 -AG dt 23.06.2022Ensuring financial discipline is crucial for effective fiscal management, particularly as the financial year draws to a close. For June 2022, strict adherence to financial discipline procedures is essential to meet deadlines and maintain orderly financial operations. This guide outlines the Standard Operating Procedures (SOPs) and requirements mandated by the Finance Department for processing payments and closing the financial year efficiently.Adherence to SOPs and DeadlinesTo facilitate a smooth transition into the new financial year and ensure timely processing, all District Accounts Officers (DAOs) and Main Office officials are required to follow the directives…

Non Application of Amendment Rule 4.49-STR on Forest Cheques dt 04.10.2022In a recent development dated October 4, 2022, the Accountant General (AG) has issued new directives concerning the non-application of Amendment Rule 4.49-STR on Forest Cheques. This crucial update aims to address procedural discrepancies and ensure accurate financial management within the forestry sector. This article delves into the details of the new rule, its implications, and the steps stakeholders must take to ensure compliance.Overview of the Amendment Rule 4.49-STRAmendment Rule 4.49-STR pertains to the financial regulations and standard operating procedures established for handling cheques related to various departments, including forestry.…

Monthly Reconciliation of Expenditure –AG 02.01.2019The effective management and accurate reporting of financial transactions are critical components for maintaining financial discipline within any organization. In light of this, the Accountant General (AG) has issued a directive dated January 2, 2019, concerning the Monthly Reconciliation of Expenditure. This directive aims to ensure that all expenditures are meticulously reconciled on a monthly basis to uphold the integrity of financial records and to facilitate efficient financial management.Importance of Monthly ReconciliationMonthly reconciliation of expenditure is a fundamental practice that helps in verifying that all financial transactions recorded in the books align with the actual…

Bank Scroll and Accounts Matters –AG dt 25.10.2022Effective financial management relies heavily on the timely and accurate processing of bank scrolls and related accounts matters. On October 25, 2022, the Accountant General (AG) issued a directive to address persistent issues related to the delivery and handling of bank scrolls, as well as other associated account matters. This directive aims to streamline operations, resolve delays, and ensure efficient service delivery by District Accounts Offices (DAOs).Key Issues and Directives1. Delays in Bank ScrollsIt has been observed that branches of the National Bank of Pakistan (NBP) are consistently delaying the provision of bank…

Sanctioned Strength in SAP System –AG 16.11.2021Efficient management of human resources and organizational structure is crucial for any institution, and this starts with the precise tracking of sanctioned strength. On November 16, 2021, the Accountant General (AG) issued a pivotal directive on the management of sanctioned strength within the SAP system. This guideline aims to streamline processes, ensure accurate record-keeping, and enhance overall efficiency in human resources management. This article provides a detailed overview of the AG’s directive, its implications, and the steps for effective implementation.Understanding the AG Directive on Sanctioned StrengthThe AG’s directive focuses on improving the accuracy and…

Disbursement of Salary to banks on First working day of Month – AG 18.07.2012In adherence to the recent directive from the Accountant General’s Office, this circular outlines the updated procedures for disbursing monthly salaries to banks, effective from the first working day of each calendar month. This policy follows the Finance Department’s instruction dated June 1, 2012, and aligns with the procedural framework established by the Finance Division, Government of Pakistan.IntroductionThe Accountant General’s Office, under the directive dated July 18, 2012, has streamlined the process of salary disbursement to ensure timely and efficient payments. This measure aims to standardize salary…

Employee Service Portal And Auto posting and Change Tracking System CTS- AG dt 23.09.2022Effective financial management in government departments hinges on accurate and timely processing of payroll, pensions, and other employee-related transactions. On September 23, 2022, the Accountant General (AG) issued a directive aimed at enhancing financial oversight and control through the implementation of two crucial systems: the Employee Service Portal (ESP) and the Auto Posting and Change Tracking System (CTS). This initiative is designed to streamline payroll processing, prevent wrongful payments, and ensure timely accounting.Understanding the Employee Service Portal (ESP)The Employee Service Portal (ESP) is an integrated platform that…

SAP User ID Password on Posting Transfer – AG dt 02.01.2023In the realm of efficient financial management, safeguarding the integrity of data access and control within systems such as SAP is crucial. The Accountant General’s (AG) directive dated January 2, 2023, underscores the importance of proper handling and management of SAP User IDs and passwords during employee transfers across different wings or sections within District Accounts Offices (DAOs). This policy aims to prevent unauthorized access, ensure accountability, and maintain the security and accuracy of financial data.Importance of Proper SAP User ID ManagementThe SAP system plays a pivotal role in managing…

Guidelines – Commitment Accounting –AG dt 08.03.2011Effective financial management within governmental operations is paramount for ensuring accuracy and accountability in the budgeting process. On March 8, 2011, the Accountant General (AG) issued comprehensive guidelines regarding Commitment Accounting, a crucial system designed to align expenditures with appropriations. This system, implemented across Punjab’s districts and the AG office since December 15, 2009, aims to enhance financial control and provide a clearer picture of outstanding liabilities throughout the fiscal year.Overview of Commitment AccountingCommitment Accounting is an essential component of financial management that enables precise tracking of expenditures against budget allocations. By recording commitments…