Author: arshad

Trend Analysis Report before Execution of Monthly Payroll – AG dt 17.11.2021In a bid to bolster transparency and mitigate risks like bogus hiring and fraudulent payments, the Accountant General Punjab has issued a directive effective from 17th November 2021. This directive mandates all District Accounts Officers, Accounts Officers handling Payroll and Pension Rolls, and HR officials to conduct a comprehensive trend analysis report monthly. The aim is to ensure thorough scrutiny of regular payroll and supplementary payroll executions to prevent errors and ensure accuracy.Overview of the DirectiveThe directive emphasizes the importance of conducting trend analysis reports promptly after the execution…

Special Diary Disposal – AG dt 21.04.2021The Office of the Accountant General Punjab, located at the A.G. Office Complex, Turner Road, Lahore, has issued an important directive through Office Order No. TM-1/234 dated 21.04.2021. This directive underscores the critical need for adherence to guidelines regarding the disposal of both Special and Ordinary Diaries. It reiterates previous instructions outlined in Office Order No. TM-1/201 dated 21.12.2016 and Office Order No. Admn-1/10819 dated 30.11.2020, emphasizing the necessity to dispose of diaries within the specified timeframe.Furthermore, the Accountant General Punjab has mandated that all correspondence received from the Office of the Auditor General…

Auto Posting of Wages Clearing Account G05105 –AG 13.05.2016Office of the Controller General of AccountsFABS DirectorateAGPR Complex, G-8/4, IslamabadPhone: +92-51-9107241Fax: +92-51-9107250No. CGA/FABS/CGA/2011/Vol-VIII/986To:Date: 13 May, 2016Subject: Solution to curb Misuse of Wages Clearing Account (G05105)Dear Sir/Madam,I hope this letter finds you well. We write to inform you of the successful implementation of a solution aimed at preventing the misuse of the Wages Clearing Account (G05105) through the automated posting of entries via SAP.As per the Deputy CGA’s office letter No. PIFRA/FABS/CGA/Vol-VIII-2804 dated 22-10-2015 and subsequent endorsements to the FABS Directorate, we are pleased to report that the solution has been effectively…

Auto Posting of Wages Clearing Account G05105 –AG 07.09.2017In a bid to streamline financial operations and ensure transparency, the Controller General of Accounts, through its FABS Directorate, has introduced a robust solution aimed at curbing the misuse of Wages Clearing Account (G05105). This initiative, outlined in their recent directive dated September 7, 2017, underscores the commitment to automating financial processes across all offices under its jurisdiction.Background and ImplementationThe initiative builds upon earlier efforts and comes as an enhancement to the auto posting solution initially implemented during the fiscal year 2016-17. This updated system now incorporates automatic posting functionalities for GL…

Scale Audit through SAP System –AG 31.03.2010The Office of the Accountant General Punjab has issued Circular No. DAOO/Circular/2009/2010/CD-1472-1478 dated March 31, 2010, directing all District Accounts Officers in Punjab to initiate Scale Audit through the SAP R/3 system immediately.During the Target Review Meeting on March 20, 2010, chaired by the Accountant General Punjab, it was unanimously decided to implement Scale Audit via SAP R/3 in both the Main Office and all District Accounts Offices without delay.All concerned parties are hereby instructed to promptly establish and operationalize the Scale Audit Register through the system. Progress on this implementation must be reported…

SAP User Password Sharing Implication –AG 04.11.2021In recent directives issued by the Office of the Accountant General Punjab, the implications of SAP user password sharing have been underscored with seriousness. This directive highlights the critical importance of maintaining the security and integrity of SAP systems across all offices and departments. Let’s delve deeper into what this means for users and the consequences of non-compliance.Importance of SAP User ID and Password SecurityThe SAP system serves as a vital tool for managing financial and administrative operations within government institutions. Access to this system is tightly controlled through unique User IDs and passwords…

SAP Data Archiving -AG Punjab Server 05.11.2021In recent developments concerning the Accountant General (AG) Punjab’s operations, a critical update has been issued regarding SAP data archiving and server maintenance. This directive, issued on 5th November 2021, underscores the importance of efficient data management and operational continuity within the AG Punjab’s framework.Understanding SAP Data Archiving and Its ImportanceThe SAP (Systems, Applications, and Products) platform serves as a pivotal tool for managing financial and administrative processes across various governmental entities, including the AG Punjab. As part of its commitment to streamline operations and ensure data integrity, the AG Punjab regularly undertakes data…

Procedure for Issuance of Assan Assignment Account Cheque Books – AG dt 26.07.2021The introduction of Asaan Assignment Accounts from July 01, 2021, in Punjab, backed by the Government of Pakistan’s Finance Division and endorsed by the Controller General of Accounts, necessitates a meticulous operational procedure. This ensures smooth management and accountability in financial transactions. Below, we outline the structured approach adopted for the issuance of Asaan Assignment Account cheque books:Opening Asaan Assignment Accounts (AAAs)Recording and AuthorizationCheque Book Issuance and ProcessingDisbursement and ReconciliationAdherence to GuidelinesThis structured approach ensures accountability, transparency, and efficiency in the management of Asaan Assignment Accounts. Any deviation…

Preparation of Computerized Passed Bill Statement – AG dt 23.02.2021In an effort to mitigate risks associated with manual processes, the Accountant General Punjab has approved the transition to system-generated passed bill statements directly through SAP, effective from March 1, 2021. This decision marks a significant step towards enhancing efficiency and accuracy in payroll operations across Punjab.Streamlining Processes with SAP IntegrationThe new system-generated passed bill statement format will incorporate essential fields such as User ID, Document Number, Vendor Name, Cost Center, Document Date, G/L Account details including deductions, Vendor Number, and Amounts (net & gross) with comprehensive subtotals for each vendor.…

Potential Risk in Operations of Payroll Section -AG dt 29.03.2021The Office of the Accountant General Punjab, situated at A.G. Office Complex, Turner Road, Lahore, has issued a crucial directive aimed at mitigating potential risks associated with the operations of Payroll Sections. This directive emphasizes the adherence to established job descriptions, standard operating procedures (SOPs), and codal formalities essential for processing computerized Pay Rolls and contingent payments.Ensuring Compliance and Operational EfficiencyTo enhance operational efficiency and compliance, the following directives have been reissued to remind all stakeholders of their responsibilities:This directive, approved by the Accountant General Punjab under No. TM-1/2-5/Part File/2018-20/2087, underscores…