Clarification – Additional Charge Allowance Claims dt 02.07.2025
OFFICE MEMORANDUM
Subject: Additional Charge Allowance
I am directed to refer to the subject noted above and to state that the Competent Authority is of the view that the additional charge and additional charge allowance will be admissible only one-time to the officers who are performing and intends to perform their duties in addition to the substantive post by assigning additional charge to any post and, in the second instance, they may be assigned look after charge and claim for additional allowance allowance will not be accepted.
2. It is stated that the Finance Department has clarified, vide its letter No.FD.SR-IV/5-18/2024 dated 12-05-2025, that where the distribution of work is not possible the additional charge of the vacant post may be given initially for a period of three months by the Competent Authority. If further extension is required, then it may be extended for another period of three months in consultation with the Finance Department.
3. All the officers are requested to comply with the above-mentioned instructions with regard to submission of proposal for assigning additional charge to any officer to meet the official requirements.
I am directed to refer to the subject and to say that under the existing instructions contained in the Finance Department circular letter No.FD.ER.II-2-38/70 dated 19.4.1977, an officer appointed to hold additional charge of a post is allowed additional pay at 10% or 20% depending on the pay of the civil servant concerned and subject to certain limits.
The position has been reviewed and with a view to rationalising the payment of compensation for holding additional charge of post (a) and in supersession of above noted instructions, it has been decided that in future, special allowance shall be admissible at a uniform rate of 20% of basic pay up to a maximum of Rs. 800/-p.m. subject to the observance of the following conditions:-
- The work of the vacant post, as far as feasible be distributed among more than one Government servant of the same status and designation available in the department.
- Where the distribution of work is not possible the additional charge of the vacant post may be given initially for a period of three months by the competent authority. It may be extended for another three months in consultation with the Finance Department.
- Â Immediately on the expiry of six months of the additional charge of the particular vacant post, the post shall be treated as having been abolished and its duties automatically becoming part of the normal duties of the other existing posts of the same category in the Department concerned. The post so treated as abolished shall not be revived without the prior concurrence of the Finance Department.
2. These instructions shall also be applicable in the case of current charge against higher post.
3. The order shall take effect from the date of issue.
I am directed to refer to the instructions issued vide Finance Department’s circular letter No.FD.SR.II-2-38/70, dated 17.3.1888 regarding rationalization of compensation on holding of additional charge of a post.
2. It is clarified that the condition of a minimum period of one month for entitlement of special allowance for holding additional posts still holds good.
