Clarification – Leave Encashment or LPR Refusal dt 06.05.2025
OFFICE MEMORANDUM
Subject: Leave Encashment
I am directed to refer to your letter bearing No.TM-1/1-1A/2017-22/HM-4790, dated 15.01.2025 on the subject noted above.
2. The case has been examined and it is observed as under:
| Sr. No. | Queries Raised By AGP | Reply Of F.D |
| 1 | i. Whether the Civil Servant who desires to get the benefit of encashment of LPR is bound to submit the written application to Appointing Authority at least three months before the date of commencement of his LPR or can also apply for encashment of LPR even after the start of LPR period under Rule 17(1)(k) of Revised Leave Rules, 1981 or otherwise. | A civil servant is bound to apply to the Appointing Authority for grant of the benefit of leave encashment in lieu of L.P.R. at least three months before the commencement date of the L.P.R. in terms of Rule 17(7), Revised Leave Rules, 1981. However, in case the L.P.R. period falls partly before 01-06-2023 and partly on or after 01-06-2023, then no refusal for grant of the leave encashment for the period up to 31-05-2023 is required. As regards the part of the L.P.R. which falls on or after 01-06-2023, the attention is drawn towards serial # 1 of the clarifications issued in this regard vide letter No. FD-SR-II/2-97/2019(Part), dated 28.09.2023(copy enclosed). Moreover, he is not entitled for the benefit of the encashment for the L.P.R. period which falls on or after 01-06-2023, in case he applies to the Appointing Authority after his/her retirement. |
| 2 | ii. Whether the appointing authority is bound to refuse the LPR before the start of LPR period or after the start of LPR period after the written application of civil servant to Appointing Authority under Rule 17(1)(k) of Revised Leave Rules, 1981 or otherwise necessary clarification may be issued. | The benefit of the leave encashment in lieu of the L.P.R. in terms of Rule 17(7) of the rules ibid, is admissible subject to the refusal by the Appointing Authority. However, it is the discretion of the Appointing Authority regarding refusal or sanction of the applied L.P.R |
I am directed to refer to this Department’s Notification of even No. dated 01.06.2023 on the subject cited above and certain clarifications upon queries in this regard are notified for the convenience and guidance of all concerned as under:
| Sr. No. | Questions / queries | Views / reply of Finance Department |
|---|---|---|
| 1. | Whether a civil servant whose LPR (period) is started before 01.06.2023 is required to fulfill the condition to submit his written application to the appointing authority for grant of LPR or its refusal in terms of Rule-17 of Revised Leave Rules, 1981 for granting of LPR or leave encashment of refused LPR? | A civil servant whose LPR period is started before 01.06.2023, is required to submit written application to the appointing authority under Rule-17(7) for grant of LPR for the remaining period or its refusal for granting of LPR after 01.06.2023 so that he shall be entitled to encashment of refused LPR. A civil servant whose LPR period is completed before 31.05.2023, there is no need of getting refusal by the Competent Authority for encashment of leave. |
| 2. | A civil servant whose LPR (period) is started before 01.06.2023 and shall attain the age of superannuation after 01.06.2023 is entitled for encashment of leave in lieu of LPR according to previous rule or present? | A civil servant whose LPR period is started before 01.06.2023, shall be entitled to encashment of LPR according to previous rule till 31.05.2023 i.e. prior to amendment and for remaining period after 01.06.2023 he is entitled to encashment of leave in lieu of refused LPR as already mentioned at Sr. No.1. |
| 3. | A civil servant whose LPR (period) is started before 01.06.2023 and shall attain the age of superannuation after 01.06.2023 whether he is entitled for encashment of leave in lieu of LPR on lump sum or monthly basis. | A civil servant whose LPR period started before 01.06.2023 shall be entitled to lump sum encashment of leave in lieu of LPR till 31.05.2023 and after 01.06.2023, shall be entitled to encashment of refused LPR on monthly basis. |
| 4. | i. A civil servant who has not availed option of LPR before 01.06.2023 and LPR period will start after 01.06.2023 on which rate he is entitled to encashment of leave in lieu of LPR? ii. Whether his request of LPR will be considered refused or otherwise? | i. He is entitled to encashment of leave in lieu of LPR equal to initial pay of basic pay scale. Sr. No. Questions / queries Views / reply of Finance Department 2. A civil servant whose LPR (period) is started before 01.06.2023 and shall attain the age of superannuation after 01.06.2023 is entitled for encashment of leave in lieu of LPR according to previous rule or present? A civil servant whose LPR period is started before 01.06.2023, shall be entitled to encashment of LPR according to previous rule till 31.05.2023 i.e. prior to amendment and for remaining period after 01.06.2023 he is entitled to encashment of leave in lieu of refused LPR as already mentioned at Sr. No.1. 3. A civil servant whose LPR (period) is started before 01.06.2023 and shall attain the age of superannuation after 01.06.2023 whether he is entitled for encashment of leave in lieu of LPR on lump sum or monthly basis. A civil servant whose LPR period started before 01.06.2023 shall be entitled to lump sum encashment of leave in lieu of LPR till 31.05.2023 and after 01.06.2023, shall be entitled to encashment of refused LPR on monthly basis. 4. i. A civil servant who has not availed option of LPR before 01.06.2023 and LPR period will start after 01.06.2023 on which rate he is entitled to encashment of leave in lieu of LPR? ii. Whether his request of LPR will be considered refused or otherwise? i. He is entitled to encashment of leave in lieu of LPR equal to initial pay of basic pay scale. ii. The period involves on or after 01.06.2023, refusal of the LPR by the Appointing Authority for encashment in terms of Rule-17(7) of Revised Leave Rules, 1981 is admissible. |
| 5. | Whether a family of deceased civil servant who died while in service before the commencement of Notification dated 01.06.2023 is entitled to encashment of leave for 365 days as per previous Rule or otherwise. | Yes, the Family of deceased civil servant who died before 01.06.2023 is entitled to encashment of leave in lieu of LPR as per previous policy / rule. |
| 6. | Can Civil Servant give his option for the grant of LPR or Leave Encashment in lieu of LPR or otherwise. | Proceed as per Rule-17(7) of Revised Leave Rules, 1981 w.e.f. 01.06.2023 vide No.FD.SR.1/2-97/2019 dated 01.06.2023. |
| 7. | Whether the condition of application for leave prior to 03 months of retirement and refusal of LPR apply to officers who retired on or after 01.06.2023? | Â A civil servant proceed in the light of Rule-17(7) of Revised Leave Rules, 1981. |
| 8. | Whether the ibid Notification applies to those officers who have already been retired, in the month of May, 2023 or earlier? | The said amendment in the Revised Leave Rules, 1981 is applicable w.e.f. 01.06.2023 and does not apply to those civil servants who already retired before 01.06.2023. |
2. I am directed to state that in case of any confusion / query, further guidance may be sought from the Finance Department.
