Signing of Cheques by Two Delegated Officers – AG dt 02.09.2013
OFFICE MEMORANDUM
Subject: Signing of Cheques
Please refer to the subject noted above.
This is a continuation of this office letter No. TM-I/H.3-9(A)/2011-12/2070-74 dated 15.07.2013 issued earlier in pursuance of the letter by CGA Office vide letter No. 89/CGA/AC-IV/3-4/2010 dated 03-06-2013 which in turn was written under the directions of letter by the office of Auditor General of Pakistan vide No. 97/202/AP/A/Cs/Vol-V/PF.1 dated 13.05.2013. The provision 4.2.9.6 of Accounting Policies and Procedure Manual is the main guide in this regard.
3. Para 2(i) and 2(iii) of the above referred letter are being revised as follows:
- In District Accounts Offices, all Cheques of Rs. 500,001 and above and their respective CABs (Credit Advice to Banks) shall be collectively signed by both District Accounts Officer-II and District Accounts Officer-III. In cases where the post of District Accounts Officer -III does not exist, District Accounts Officer -1 shall sign the Cheque as a co-signatory.
All CABS shall be essentially countersigned by District Accounts Officer-1 after the signature by District Accounts Officer-II and District Accounts Officer-Ill before their presentation to the respective Banks.
- The Cheques below the amount of Rs. 500,001 shall be signed by that District Accounts Officer who has not pre-audited the relevant claims. That means the checks of the claims pre-audited by District Accounts Officer-I shall be signed by District Accounts Officer-II or District Accounts Officer-III, as the case may be, and vice versa. This is being done to promote segregation of duties at the level of District Accounts Offices in order to ensure better internal controls as required by the World Bank.
