Clarification – Financial Assistance and OSD Deceased Post – Succession Certificate dt 30.01.2019
OFFICE MEMORANDUM
Subject: Succession Certificate
I am directed to refer to this Department’s circular letter of even No. dated 15.08.2017 and subsequent clarifications issued on 12.09.2017 and 03.10.2017 on the subject cited above (copies enclosed) and further clarify the matter for the convenience and guidance of all concerned as under:
| SR# | Issues | Clarification |
|---|
| 1 | Will Education Scholarship, Marriage Grant, GP Fund, Income Tax, Benevolent Fund, and PGHSF deductions be made from salary? | Education Scholarship and Marriage Fund shall be deducted at the option of the family. |
| 2 | Will Farewell Grant be paid on superannuation or at the time of death of a civil servant? | Farewell Grant shall be paid at the time of death or superannuation, whichever is earlier. |
| 3 | When will lump sum payment of leave encashment equal to 365-days in terms of Rule-19 of Revised Leave Rules, 1981 be paid? | Lump sum payment of leave encashment equal to 365-days in terms of Rule-19 of Revised Leave Rules, 1981 shall be paid at the time of death. |
| 4 | Will Four Months’ Salary (pay last drawn plus allowances) be paid on superannuation or at the time of death of a civil servant? | Four Months’ Salary (pay last drawn plus allowances) shall be paid at the time of death. |
| 5 | What criteria for salary payment be adopted to deceased official(s). | Post of OSD shall be created. |
| 6 | When will gratuity to the family of a deceased civil servant be paid, in case he is not entitled to grant of pension owing to less period of service? | At the time of death of the civil servant. |
| 7 | Should the deductions of Group Insurance as well as Benevolent Fund may continue or not? | No deductions on account of Group Insurance/Benevolent Fund will be made after the death of the civil servant. |
| 8 | What should be the procedure of deductions of Benevolent Fund / Group Insurance if a civil servant is/was working in an autonomous body? | On the death of a civil servant, who was on deputation with an autonomous body, he/she would be considered repatriated to his/her parent department/lending organization where all of his post-death financial matters would be processed and finalized, and all deductions (except income tax) would be stopped. The concerned pay roll office of the AG Punjab, from where the deceased civil servant proceeded on deputation shall verify/authenticate the rates of emoluments and forward the same to the pay roll of the parent department for making payment. It is also clarified that in case of a deceased civil servant who proceeded on deputation to an autonomous body while posted in field formations, all his/her post-death emoluments shall be processed/paid from the respective field formation from where he/she proceeded on deputation. The borrowing organization/the autonomous body concerned shall make necessary payment of pension contribution to the parent department of the deceased civil servant for the period he/she remained on deputation with the borrowing organization/autonomous body concerned. The parent department of the deceased civil servant shall get created a post of OSD, till superannuation of the deceased civil servant, from the Finance Department, and shall allocate sufficient funds in the budget for the subject purpose. |
| 9 | Is Succession Certificate mandatory for processing of the financial assistance cases for families of deceased civil servants? | No. Succession Certificate is not required for processing of such cases. List of family members attested by the Administrative Department would serve the said purpose. |
2. I am directed to state that in case of any confusion/query, further guidance may be sought from the Finance Department so that the cases of bereaved families are disposed of timely and in an appropriate manner.
