DG Works Data entry in PWD works payments -AG dt 30.06.2010
OFFICE MEMORANDUM
Subject: Data entry in PWD
It’s hereby intimated as per query of DG Accounts Works the extraction of their account from SAP a separate identification has been created for works data entry across the DAO’s & in DG Accounts Works Lahore. The stakeholder will use these new document types as follows.
For District Account Offices “WB” Works Cheques Endorsement in FV50
For DG Account Works “WR” Receipt Suspense Clearance & “WK” Expenditure
Suspense Clearance in FV50
(Annexure A) Detailed entries Matrix is attached for DAO’s.
(Annexure B) Detailed Entries Matrix is attached for DG Accounts Works
DG Accounts Works was also interested in generating division wise accounts. As a solution of this a separate division wise profit center has been created to be filled in the FV50 “Partner Prof Center” field by the DAO’s & DG Account Works at time of entry in each line item.
(Annexure C) Division Wise Profit Center List.
All DAO’s relevant Fl user send their user form for authorization of their relevant document type “WB” for works cheque endorsement before starting the works entries in SAP for Financial Year 2010-11
(Annexure D) User Manual is attached for DAO’s & DG Account Works.
Two issues are of utmost importance & required urgent attention of DG Account works are as follows:
DG Accounts workers need to issue the instructions to their Divisional Account Officers to fill the actual receipts head instead of G10409 on challan form before submitting it to the National Bank.
Secondly DG Accounts works may decide with their divisional account officer to send the (Form 11) for income tax deduction from contractor/supplier by mentioning proper head G12714 for proper reporting of income tax deduction.
(Annexure B) DG Accounts Works Entries Matrix in SAP R/3 With Work Audit Suspense (WAS)
