Revise Workflow for GP Fund Payments-AG dt 30.04.2013
OFFICE MEMORANDUM
Subject: Revise Workflow for GP Fund Payments
The following revised GPF payments (Advances and Final payment) workflow shall be followed In all District Accounts Offices and GPP sections of Main Office with Immediate effect. Manual, GPF payments shall be stopped altogether and all Gif payments shall be strictly processed through GPF off cycle Payroll. These Payrolls will be processed twice a week.
- GPF bills (Advances/Finial Payment) shall be replaced with Computer Changes on prescribed change forms. The acceptance of manual G.P Fund bills should be stopped forthwith and only computer changes shall be accepted from now onwards.
- DDOs shall submit GPF Change form to DAOS/AC Office Instead of G.P. Fund.manual bill as in the case of HR Change form. Concerned section will verify the change just as in the case of manual bill, following the same Pre-audit process, and forward it to GP Fund lab for punching and further processing.
- Only a history sheet would be printed, and kept in the record-in concerned section for verification of the details of G.P. Funds subscription.
2. Authorization to view the historical data of the subscriber & to extract the reports (Missing credits etc) is being provided to AAQs & AOs of GPF sections/Resource Persons in DAOS by PIFRA: AOS/AAOS of GPF section is shall extract and view reports related to GP Fund on their own instead of waiting for G.P. Fund Lab. Training, if required, In this regard by DAOS, they shall send their TNA (Training Need Assessment) to Addl. AG FOTC to arrange training of the staff.
3. Every GPF section must maintain a separate file for department’s Competent Authority’s signature for verification of sanction or signature of the DDOS/ Competent Authority should be verified by the concerned Senior Auditor/ AAO of the GPF Section In consultation with the AAO of concerned Payroll/CDGL Sections: Henceforth, the practice of re-verification of such connection shall be discontinued,
4. The above-mentioned revised SOP’s ‘shall be implemented in all DAOS/AG from 1st Ma 2013. Any problems/Issues can fronted in this regard shall be brought immediately into the notice of Addi. AG/Computer for resolution.
5. This is issued with the approve of the Accountant General, Punjab.
